Where manual work piles up
- Inquiries are handled manually, one by one
- Quote requests arrive incomplete
- Follow-up depends on someone remembering
- CRM updates get skipped
- Admin tasks eat into sales time
- Information is scattered across email, sheets, forms and chat
What we automate
- Inquiry sorting
- Missing-info collection
- Follow-up drafts
- CRM updates
- Quote / RFQ summaries
- Internal notifications
- Repetitive admin workflows
Good fit
- Companies with repeated inquiries
- Companies creating many quotes or offers
- Teams doing manual follow-up
- Companies leaning too much on email and Excel
- High-ticket B2B or service businesses
Offer
AI Automation Sprint
We identify one high-value manual workflow and build a practical automation around it.
Give AI a real job.
benefit.eu
Directo integration
AI follow-up
automation
A support assistant that answers from your info
The problem
The same questions come in every day — opening hours, prices, delivery, availability. Your team answers by hand, and after hours the messages just pile up.
What we build
We build a support assistant that runs on your own information (price list, FAQ, product catalogue) — not some answer pulled off the internet. It replies instantly, at night and on weekends, and hands the trickier questions to a human.
The result
Typically an assistant like this handles 70–80% of repeat enquiries on its own. (That's the usual range for projects like this, not a result we've measured for you.)
Invoice and document processing without manual typing
The problem
Invoices, delivery notes and quotes have to be typed into your system by hand. It eats time, and that's where the typos creep in.
What we build
We build a workflow that reads the data off a document and drops it into the right fields — with a check step, so a person reviews and confirms anything uncertain before it's saved.
The result
This kind of manual work often drops from a couple of hours a week to around 20 minutes. (A typical example, not a promise — your exact saving depends on your volumes.)
System integration — Directo, Merit Aktiva and others
The problem
Your data lives in separate places: the shop, the warehouse, the accounting. It gets moved by hand from one system to another, and something always slips through.
What we build
We connect your systems so data moves on its own — an online order reaches the warehouse and the accounting without double entry. We've built one of the hardest Directo warehouse integrations in Estonia, so a tough integration doesn't scare us off.
The result
One data entry instead of three. Fewer errors, and a real-time overview.
No risk: we start with a free 30-minute call and a small pilot on one specific job. If it doesn't pay off, we don't scale it. The AI audit (€1500) is credited against the pilot price, so you never pay twice for the analysis.
The AI ladder: step by step, no big leap
Free intro call
A 30-minute call to see whether AI is even worth it for you. An honest answer, even if it's "not right now".
€0
AI audit
We map out what's worth automating in your business and what isn't. This amount is credited against the pilot price.
€1500
Pilot
We put one specific AI assistant to real work. Small and measurable — before we scale anything.
from €3000
Monthly retainer
Ongoing maintenance, improvements and support for a working solution. Scope depends on how much AI does for you.
€500–2000/mo
FAQ
Is our data safe?
Yes — it's the first thing we lock down. The AI works from your own information and your data stays under your control; we agree up front what it can and can't see. We don't train public models on your data or share it with third parties.
How fast will we see results?
We start with a small pilot on one specific job, so you usually see a real result in a couple of weeks — not months down the line. If the pilot pays off, we scale it.
What does it cost?
We start with a free 30-minute call (€0). From there: an AI audit at €1500 (credited against the pilot price), a pilot from €3000, and an ongoing retainer of €500–2000/mo depending on scope. You'll find the full ladder on our pricing page.
Isn't this just a random chatbot?
No. A random chatbot answers from the internet — ours answers from your own information (price list, documents, product catalogue) and honestly says "I don't know" when there's no answer. So it won't hand your customers wrong information in your name.
Do you have a finished AI project to show?
Honest answer: we actively sell and build AI automation (for example the Proimplant AI info assistant), but we don't yet have a completed case with measured results to publish. That's why, with AI, we always talk about what we'll build for you — not past numbers. Our own CRM, though, is real software we use every day.
Let's talk.
A free 15-minute call where we look at your situation and tell you honestly whether — and how — we can help. No sales pitch.
We reply the same business day.